Dear Weemss user,

We really appreciate your trust in us! That’s why our main priority is protecting your personal data and privacy rights, as well as that of your customers. By using this software and submitting your personally identifiable information you consent to this Privacy Policy, which also acts as a written Data Processing Agreement between us and your organization.

Data collection and processing

Weemss is a Software-as-a-Service owned, maintained, and operated by Weemss Ltd. In order to deliver the best possible service for you and your customers we collect, store, and process data. This processing of data is a compulsory part of the service we provide to you and cannot be avoided.

  1. Data is stored on our secure servers hosted by cloud computing companies DigitalOcean, Inc (for data) and Amazon Web Services, Inc (for images, files, etc). We chose to work with these companies as they have all necessary security certifications and offer industry-leading services.
  2. As part of the service we provide to you, your customers supply Weemss with a name, email address, and any other field that you add to your registration form for an event or competition. We process this data only for the purpose of helping you manage an event or competition, like compiling analytics data, or facilitating the sending of automatic emails to your customers for example.
  3. You, the Weemss user organizing an event or competition through the service we provide, are the sole owner of all data collected through your events. We do not sell, share details, or market to your customers, ever!
  4. Data you’ve collected through Weemss is stored by us, available only to members of your organization to be exported and used externally from Weemss. You can choose to delete an event or competition at any time, which also activates the wiping of all data associated with it. Wiping the data completely is a continuous process that can sometimes take longer, within a reasonable amount of time.

Security you can trust

Weemss uses the same technology that major banks do for their online banking services. We employ security practices and systems, both electronic and physical, to ensure the privacy and safety of your data.

  1. The platform uses the latest Secure Sockets Layer (SSL) security protocol with 128-bit encryption to protect all data. Your browser bar indicates the transmission of encrypted data with a closed padlock symbol visible in the status bar.
  2. Data can only be accessed by a few members of the Weemss support team who have level 3 access, which allows us to provide you with outstanding customer support. Additionally, all members of our support team are carefully selected, after passing a thorough background check.
  3. Weemss doesn’t store the payment data of your customers or process any payments. No amount of money goes through the platform, your customers pay you directly and the money goes in your merchant account with the payment processor you are using. All payment processors integrated in Weemss are cherry-picked for being market leaders and for maintaining the highest security standards.

Your personal data

Weemss uses your name and email for identification purposes to provide you access to the platform, and to bring you customer support and personalized messages about platform changes.

  1. You can view and edit your personal data at any time in the “My profile” section of the platform.
  2. Your name and email is shared with customer messaging platform Intercom, for the sole purpose of providing you with outstanding customer support.
  3. You can ask us to remove your personal data and delete your account at any time. Please, keep in mind an account cannot be deleted when there are pending service fee payments for that account.
  4. We use personal information to send you occasional newsletters, update briefings and important product information. You may opt out from receiving such emails by unsubscribing from our mailing list. Additionally we may showcase you and/or your company as a Weemss user to improve our marketing efforts.
  5. We will not disclose any personal details, account information or personal correspondence between us and you to third parties, unless we are required by law and Law Enforcement Authorities. Additionally, if we have reasonable grounds to believe fraud has occurred or may occur, we may disclose personal information in order to protect our company.
  6. Non-personal information is used to collect grouped data only for statistical purposes.

Use of cookies

Cookies provide limited information about a website visitor. By agreeing to use our Service, you declare that you have been informed about the use of cookies and you explicitly consent to accepting cookies.

  1. If you prefer not to receive cookies, you have the right to refuse to it by setting your browser to warn you before it accepts cookies or refuse the cookie when your browser alerts you to its presence.
  2. You can also refuse all cookies by turning them off in your browser. Such files do not provide personally identifiable information, they are only used for the efficient work of the website.
  3. You can freely and easily disable the storage of cookies on your computer through the settings on your browser.
  4. Cookies are used on the Weemss website for the sole purpose of maintaining user preferences.

Changes to the privacy policy

Our Privacy Policy can be updated at any time. We will inform you of such changes via email and in-app message, please make sure you have read the latest update. It is your sole responsibility to ensure familiarity with the Privacy Policy. If you have any concerns, please, feel free to contact us at support@weemss.com.

Keep in mind, given today’s nature of communications and information processing technology, Weemss cannot 100% guarantee that transmitting data or storing it on our systems is absolutely safe from intrusion by others. Should such data breach occur, we are required by EU law to notify everyone whose data may have been breached.

Last update: 13 April 2018